13 Best Calendar Management Tools to Stay Organized
Posted: Tue Jan 07, 2025 4:16 am
Today, more people than ever prefer to work whatever hours suit them best, and it's more than just a fad.
Gartner found that when companies offered “radical flexibility” in schedules and locations, the number of high-performing employees increased significantly— by 40% .
However, with greater autonomy comes the challenge of managing time effectively.
In fact, 94% of people say that better time management could increase productivity. This is where calendar management tools make all the difference.
Based on my experience with calendar management tools and research from the ClickUp team, I've put together a list of the 13 best calendar management tools to help you manage your projects effectively and maintain your work-life balance.
What should you look for in calendar management apps?
Gone are the days when we carried notebooks in our backpacks. Now, we have daily planner apps on our phones, tablets, and laptops. We can access the digital agenda from any device we work on. What we need is a calendar management app that syncs with all of them.
These are the essential features of a great calendar management app:
Data Security: Opt for calendar apps that offer strong security features for your personal and professional data
Integration: Make sure south korea number data your calendar platform syncs seamlessly with your email, task management, and other calendar tools and apps
Automated Features: Find scheduling options, reminders, and recurring events in your calendar apps
Artificial Intelligence: Check if you can use Natural Language Processing (NLP) for your Planner and Calendar AI for intuitive task scheduling
Collaboration: Prioritize the best calendar apps with sharing and meeting scheduling options
Ease of use: Choose the Calendar app that is intuitive to avoid spending time on complicated functions
Mobile Compatibility: Make sure the calendar app works well on your smartphone, laptop and tablet
User Interface: Choose a calendar platform that allows you to easily customize daily, weekly, and monthly views
Personalization: Find customizable notifications and settings that fit your work style
Top 13 Calendar Management Tools for Project Management
1. ClickUp (Best for integrated project planning and scheduling) ClickUp is an all-in-one project management platform that connects my team through shared workflows, documents, and real-time dashboards. I love how it helps me work smarter and faster with everything in one place.
In Calendar View ClickUp is a free calendar app that stands out because it is not just a visualization of deadlines, but an interactive workspace where I can plan anything.
ClickUp Calendar View
Track and plan all your tasks visually with ClickUp's Calendar view
I can drag and drop tasks into the app, digital calendar, set deadlines, color code tasks to match my priorities, and sort and filter tasks. It syncs with my external calendars , like Google Calendar, and keeps my personal and professional commitments in one place.
Beyond scheduling, ClickUp Project Management makes my work incredibly efficient. The ability to create task dependencies has been a game-changer for me when managing complex projects. If a task moves, ClickUp automatically adjusts all dependent tasks, without the need for manual updates.
Gartner found that when companies offered “radical flexibility” in schedules and locations, the number of high-performing employees increased significantly— by 40% .
However, with greater autonomy comes the challenge of managing time effectively.
In fact, 94% of people say that better time management could increase productivity. This is where calendar management tools make all the difference.
Based on my experience with calendar management tools and research from the ClickUp team, I've put together a list of the 13 best calendar management tools to help you manage your projects effectively and maintain your work-life balance.
What should you look for in calendar management apps?
Gone are the days when we carried notebooks in our backpacks. Now, we have daily planner apps on our phones, tablets, and laptops. We can access the digital agenda from any device we work on. What we need is a calendar management app that syncs with all of them.
These are the essential features of a great calendar management app:
Data Security: Opt for calendar apps that offer strong security features for your personal and professional data
Integration: Make sure south korea number data your calendar platform syncs seamlessly with your email, task management, and other calendar tools and apps
Automated Features: Find scheduling options, reminders, and recurring events in your calendar apps
Artificial Intelligence: Check if you can use Natural Language Processing (NLP) for your Planner and Calendar AI for intuitive task scheduling
Collaboration: Prioritize the best calendar apps with sharing and meeting scheduling options
Ease of use: Choose the Calendar app that is intuitive to avoid spending time on complicated functions
Mobile Compatibility: Make sure the calendar app works well on your smartphone, laptop and tablet
User Interface: Choose a calendar platform that allows you to easily customize daily, weekly, and monthly views
Personalization: Find customizable notifications and settings that fit your work style
Top 13 Calendar Management Tools for Project Management
1. ClickUp (Best for integrated project planning and scheduling) ClickUp is an all-in-one project management platform that connects my team through shared workflows, documents, and real-time dashboards. I love how it helps me work smarter and faster with everything in one place.
In Calendar View ClickUp is a free calendar app that stands out because it is not just a visualization of deadlines, but an interactive workspace where I can plan anything.
ClickUp Calendar View
Track and plan all your tasks visually with ClickUp's Calendar view
I can drag and drop tasks into the app, digital calendar, set deadlines, color code tasks to match my priorities, and sort and filter tasks. It syncs with my external calendars , like Google Calendar, and keeps my personal and professional commitments in one place.
Beyond scheduling, ClickUp Project Management makes my work incredibly efficient. The ability to create task dependencies has been a game-changer for me when managing complex projects. If a task moves, ClickUp automatically adjusts all dependent tasks, without the need for manual updates.